Administrative Assistant – Executive Office

About the Company:

Our client is a leading global investment bank that provides a wide range of financial services to a diversified client base.

Responsibilities:

• Schedule meetings and maintain multiple calendars.
• Coordinate complex travel arrangements, including international travel and visa preparation
• Plan, coordinate, and set up for office and client events.
• Manage filtering mail, filing, copying, answering phone calls, taking messages, and sending packages on a daily basis
• Prepare and track expense reports according to policy
• Maintain contact and meeting database, files, and records
• Create, update, and maintain production of confidential presentations and reports
• Perform personal tasks and occasional errands for executives
• Be an active member of the Administrative team and assist others as needed.
• Prepare reports and presentations, as needed
• Perform other duties as required

Requirements:

• Bachelor’s Degree
• Possess a minimum 2+ years of experience as an Executive Assistant supporting C-level executives/senior-level managers.
• Experience with Salesforce or a similar CRM platform is a plus.
• Proficiency in Microsoft Office Suite among other technologies.

Compensation & Benefits:

• 65k + base salary
• Generous benefits package, including employer-paid health coverage options
• 401(k) plan with employer match, and pre-tax benefits for transit, health, and dependent care
• Up to 4 weeks of Paid Time Off annually
• Annual wellness benefit of $500
• Social events plus volunteer and philanthropic opportunities

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