Administrative Assistant to Foundation

New York, New York • Jersey City, New Jersey • $80,000 - $90,000

About the company: 

Our client is an independent, non-profit organization headquartered in NYC.

Responsibilities:

  • Administrative support for the Executive Director:
  • Schedule meetings and appointments
  • Book travel arrangements
  • Organize and reconcile expense reports
  • Schedule and provide logistical support for staff meetings, take detailed notes, and send necessary follow-ups
  • Update and maintain CRM for Executive Director’s relationships
  • Uphold a strict level of confidentiality
  • Prepare materials ahead of meetings and conferences, including briefings
  • Maintain correspondence with select grantees on behalf of the Executive Director

Requirements: 

  • 1-2 years of experience handling administrative duties in a fast paced and dynamic environment
  • Experience managing multiple calendars and ever changing schedules and priorities/deadlines
  • Experience in customer service or client services role preferred
  • High degree of maturity and professionalism
  • Outstanding communication and writing skills

 

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