Administrative Assistant to Portfolio Managers

New York, New York • $80,000 - $90,000

About the Company:
Our client is a prestigious multi-strategy Hedge Fund in NYC that offers world-class investment and asset management strategies.

Responsibilities:

  • Assist 2 Portfolio Managers with back up support to their teams (8-10 total)
  • Manage calendar and schedule appointments, arrange conference rooms, and coordinate travel plans and itineraries.
  • Provide agendas or presentations, attend meetings, and take, transcribe, and distribute notes or minutes. Note commitments made during meetings and arranges for follow-up, when necessary.
  • Coordinate high volume of internal and external meetings.
  • Develop relationships with broker sales teams to effectively plan meetings.
  • Draft memos, emails, agendas, action notes, letters, reports, presentations, or other correspondence, to high quality standards.
  • Collect and organize research reports, models, and company quarterly and annual reports.
  • Process Expense reports for the Portfolio Managers and their direct reports as needed.
  • Maintains effective office administration systems, ensure all office equipment is functional and office supplies are adequate.

Requirements:

  • 2-6 years of experience in Executive support within Financial Services required.
  • Bachelor’s Degree in Arts/Sciences (BA/BS) Business or related required.
  • Comfortable in an ever-changing fast paced environment
  • Experience working with Salesforce a plus
  • Proficiency in Microsoft Office Suite

Compensation & Benefits:

  • $80,000 – $90,000 Base Salary
  • OT Eligibility
  • Competitive Bonus Structure
  • Robust Benefits Package
  • 401k with generous Match

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