Executive Assistant – Investment Firm

New York, New York • $75,000-$85,000

Responsibilities:

  • Support 2 Managing Directors within a dynamic team (including, Executive Director and VP).
  • Extensive scheduling, heavy calendar and meeting management.
  • Receive and screen calls in a professional manner; transfer calls, conference multiple lines, maintain call logs; etc
  • Log meeting details in database
  • Collect and organize research reports, models, and company quarterly and annual reports
  • Book travel arrangements including flight, hotel and ground transportation for MDs and team.
  • Liaise with internal personnel (local and international) and interface with external clients/business colleagues.
  • Process monthly expense reports for MDs and direct reports.

Requirements:

  • 3 – 7 years experience in an administrative capacity, within financial services (or similar professional services environment).
  • Ability to multi-task and maintain calm in fast paced environment.
  • Professional demeanor, detail oriented and highly responsive.
  • Must be a team player and work well within an administrative team.
  • Experience with Salesforce, Concur, and/or Workday a plus.
  • Experience completing detailed travel and expenses.

Compensation & Benefits:

  • $75,000 – $85,000 Base Salary + Paid OT
  • 100% Paid Benefits.
  • 401(k) plan with generous employer match.
  • Team Culture including volunteer days and lunch & learns

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