Executive Assistant – Investment Firm

Responsibilities:

• Support 2 Managing Directors within a dynamic team (including, Executive Director and VP).
• Extensive scheduling, heavy calendar and meeting management.
• Receive and screen calls in a professional manner; transfer calls, conference multiple lines, maintain call logs; etc
• Log meeting details in database
• Collect and organize research reports, models, and company quarterly and annual reports
• Book travel arrangements including flight, hotel and ground transportation for MDs and team.
• Liaise with internal personnel (local and international) and interface with external clients/business colleagues.
• Process monthly expense reports for MDs and direct reports.

Requirements:

• 3 – 7 years experience in an administrative capacity, within financial services (or similar professional services environment).
• Ability to multi-task and maintain calm in fast paced environment.
• Professional demeanor, detail oriented and highly responsive.
• Must be a team player and work well within an administrative team.
• Experience with Salesforce, Concur, and/or Workday a plus.
• Experience completing detailed travel and expenses.

Compensation & Benefits:

• $75,000 – $85,000 Base Salary + Paid OT
• 100% Paid Benefits.
• 401(k) plan with generous employer match.
• Team Culture including volunteer days and lunch & learns

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