Executive Assistant – Long-Short Equity Fund

Our Client is a fast growing long/short equity hedge fund in NYC.

Responsibilities:

• Provide support to the Head Trader and their team (4 total).
• Assist with all scheduling, including calendar management, meeting, events and conference set up.
• Receive and screen calls in a professional manner; transfer calls, conference multiple lines, maintain call logs; etc
• Coordinate travel arrangements including flights, cars, hotels, and other reservations
• Collect and organize research reports, models, and company quarterly and annual reports
• Provide agendas for presentations, attend meetings, and take, transcribe, and distribute notes or minutes. Note commitments made during meetings and arrange for follow-up, when necessary.
• Liaise with internal personnel (local and international) and interface with external clients/business colleagues.
• Organize marketing events, dinner/lunches with investors, webinars, presentations and other promotional activities
• Process monthly expense reports for MDs and direct reports.
• Draft memos, emails, agendas, action notes, letters, reports, presentations, or other correspondence, to high quality standards.

Requirements:

• 3 – 6 years’ experience in an administrative capacity, within financial services.
• Ability to work independently and take ownership of projects.
• Ability to multi-task and maintain calm in fast paced environment.
• Professional demeanor, detail oriented and highly responsive.
• Must be a team player and work well within an administrative team.
• Highly efficient in Microsoft Office skills (with an emphasis on Excel)

Compensation & Benefits:

• $85,000 – $95,000 Base Salary + Paid OT
• 100% Paid Benefits.
• 401(k) plan with generous employer match.
• Team Culture including volunteer days and lunch & learns

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