Executive Assistant – Real Estate Investment

New York, New York • $85,000-$95,000

Our client is a global asset management firm headquartered in New York City.

Responsibilities:

  • Provide support for the global real estate team of an asset management firm.
  • Assist with fundraising efforts, provide operational oversight to the global team, and support individual professional(s) in New York.
  • Extensive scheduling, heavy calendar and meeting management.
  • Coordinate travel arrangements including flights, visas, cars, hotels, and other reservations
  • Collect and organize research reports, models, and company quarterly and annual reports
  • Work closely with global real estate investor relations team and regional marketing coordinators based in London and Hong Kong.
  • Assist with investor road shows, due diligence sessions and asset tours
  • Liaise with internal personnel (local and international) and interface with external clients/business colleagues.
  • Organize marketing events, dinner/lunches with investors, webinars, presentations and other promotional activities
  • Process monthly expense reports for MDs and direct reports.

Requirements:

  • 3 – 5 years’ experience in an administrative capacity, within financial services (or similar professional services environment).
  • Ability to multi-task and maintain calm in fast paced environment.
  • Professional demeanor, detail oriented and highly responsive.
  • Must be a team player and work well within an administrative team.
  • Highly efficient in Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
  • Working knowledge of Salesforce or Pardot
  • Experience with coordinating events, conferences and travel arrangements.
  • Experience completing detailed travel and expenses.

Compensation & Benefits:

  • $85,000 – $95,000 Base Salary + Paid OT
  • 100% Paid Benefits.
  • 401(k) plan with generous employer match.
  • Team Culture including volunteer days and lunch & learns

#LI-WJ1

  • Drop files here or
  • This field is for validation purposes and should be left unchanged.