Legal Assistant – Investment Firm

New York, New York • $65,000-$75,000

Our Client is an investment firm operating as the family office arm of a hedge fund located in NYC

Responsibilities:

  • Provide support to the Head of Legal with both project work and administrative tasks.
  • Assist with all scheduling, including calendar management, meeting, events and conference set up.
  • Liaise with outside counsel on any matters/document requests.
  • Receive and screen calls in a professional manner; transfer calls, conference multiple lines, maintain call logs; etc.
  • Assist in the Forming and dissolving of legal entities.
  • Provide insurance renewal notices to business leaders.
  • Prepare invoices for renewed policies to be approved and sent to accounting for processing.
  • Provide agendas for Board meetings, attend meetings, and take, transcribe, and distribute notes or minutes. Note commitments made during meetings and arrange for follow-up, when necessary.
  • Draft memos, emails, agendas, action notes, letters, reports, presentations, or other correspondence, to high quality standards.
  • Process expense reports for the Head of Legal.

Requirements:

  • 2 – 5 years’ experience in an administrative or paralegal capacity, within legal services.
  • Ability to work independently and take ownership of projects.
  • Ability to multi-task and maintain calm in a fast paced environment.
  • Professional demeanor, detail oriented and highly responsive.
  • High degree of discretion and confidentiality.
  • Highly efficient in Microsoft Office skills (with an emphasis on Excel)

Compensation & Benefits:

  • $65,000 – $75,000 Base Salary
  • 100% Paid Benefits.
  • 401(k) plan
  • Team Culture including volunteer days and lunch & learns

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