Office Coordinator at Boutique Financial Firm

New York, New York • $60,000 - $70,000

About the Company:

Our client is a dynamic credit investment firm in NYC. They are in high-growth mode with a fast paced and collegiate team culture.

Responsibilities:

  • Heavy Calendar and travel support for the Managing Director, VPs and Associates
  • Manage front desk and be the first point of contact for guests and clients when they arrive
  • Manage vendor relations for office. Order supplies and properly maintain stocking and restocking for the office.
  • Responsible for stocking kitchen pantry and ordering supplies / replenishing supplies.
  • Work with a Senior EA and liaise with members of the global office on special projects as assigned
  • Extensive scheduling, and meeting prep/management.
  • Receive and screen calls in a professional manner; transfer calls, conference multiple lines, maintain call logs; etc
  • Coordinate travel; process billing and payment.
  • Liaise with internal personnel (local and international) and interface with external clients/business colleagues.

Requirements:

  • 2 – 3 years experience in an administrative capacity, within a fast-paced, professional services environment.
  • Ability to multi-task and remain calm in fast paced environment.
  • Ability to maintain a professional demeanor at all times.
  • Detail oriented and highly responsive.
  • Must be a team player and work well within an administrative team.
  • Experience with Salesforce, Concur, and/or Workday a plus.
  • Experience completing detailed travel arrangements and expenses.

Compensation & Benefits:

  • $60,000 – $70,000 Base Salary + Bonus
  • 100% Paid Benefits.
  • Onsite Gym.
  • Generous vacation and leave policy.
  • 401(k) plan with generous employer match.
  • Team Culture including volunteer days and lunch & learns

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