Office Coordinator at Boutique Financial Firm

About the Company:

Our client is a dynamic credit investment firm in NYC. They are in high-growth mode with a fast paced and collegiate team culture.

Responsibilities:

• Heavy Calendar and travel support for the Managing Director, VPs and Associates
• Manage front desk and be the first point of contact for guests and clients when they arrive
• Manage vendor relations for office. Order supplies and properly maintain stocking and restocking for the office.
• Responsible for stocking kitchen pantry and ordering supplies / replenishing supplies.
• Work with a Senior EA and liaise with members of the global office on special projects as assigned
• Extensive scheduling, and meeting prep/management.
• Receive and screen calls in a professional manner; transfer calls, conference multiple lines, maintain call logs; etc
• Coordinate travel; process billing and payment.
• Liaise with internal personnel (local and international) and interface with external clients/business colleagues.

Requirements:

• 2 – 3 years experience in an administrative capacity, within a fast-paced, professional services environment.
• Ability to multi-task and remain calm in fast paced environment.
• Ability to maintain a professional demeanor at all times.
• Detail oriented and highly responsive.
• Must be a team player and work well within an administrative team.
• Experience with Salesforce, Concur, and/or Workday a plus.
• Experience completing detailed travel arrangements and expenses.

Compensation & Benefits:

• $60,000 – $70,000 Base Salary + Bonus
• 100% Paid Benefits.
• Onsite Gym.
• Generous vacation and leave policy.
• 401(k) plan with generous employer match.
• Team Culture including volunteer days and lunch & learns

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