Office Manager – Law Firm

Melville, New York • $110,000 - $120,000

About the Company:

Our Client is a midsize law firm located in Melville, New York

Responsibilities:

  • Act as Gatekeeper of an entire office of 35 employees
  • Oversight of initial greeting of employees and clients along with visitor registration and host notification upon visitor arrival
  • Receipt and distribution of mail/ packages
  • Meeting and event coordination and set up including managing catering ordering, delivery and set up
  • Implementation and management of local office procedures/administrative systems
  • Communicate with vendors, manage lease negotiations and building issues
  • Handle client onboarding, data entry of office supply orders, work orders and other documents, as requested
  • Purchasing and management of office supplies and consumables to ensure consistent inventory while adhering to budget
  • Management of desk moves & office floor plan
  • Assist the teams in ensuring deadlines are met
  • Liaise with HR, Accounting, IT, Legal and divisional leadership and building management
  • Assisting with creation and submission of expense reports and other executive assistant duties
  • Other duties as assigned

Requirements:

  • 10+ years managing an office
  • Understanding of time billing
  • Familiar with billing software
  • Maintain a calm and confident demeanor
  • Ability to delegate and problem solve

Compensation & Benefits:

  • $110,000-$120,000 Base Salary
  • Discretionary bonus and OT eligibility
  • Generous benefits package, including employer-paid health coverage options

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