Administrative Assistant
New York, New York • $90,000-$110,000
About the Company:
Our client is a real estate investment firm with over $4.3 billion in AUM. They have offices around the world with projects in the residential, commercial, industrial, and hospitality spaces. The Administrative Assistant will be a blended role responsible for all admin tasks for the firm’s finance team and also for the firm’s NYC office.
Responsibilities:
- Meeting coordination and calendaring
- Work with the firms travel agent to facilitate travel arrangements for team members
- Acts as a liaison between finance team members and expense coordinator to provide receipts and allocations for expense reimbursement
- Coordination of CFO’s signature for various corporate documents
- Act as the administrator for Concur and Replicon and maintain a user list
- Work with Tax Director to gather employee work locations for filings
- Assist treasury analyst in bank account openings as well as entity maintenance process
- Assist in the booking of firm sponsored events
- Schedule vendors for repairs and service maintenance for the office
- Purchase necessary office supplies
Requirements:
- Bachelor’s degree required
- 2-4 years of admin or office management experience
- Advanced Microsoft Office skills
- Strong organizational, project management, and problem-solving skills
- Notary License preferred
Salary Range:
$90,000-$110,000
#LI-WJ1