Administrative Assistant

New York, New York • $95,000 - $110,000

About the Company:

Our client’s investments are designed to preserve and grow their limited partners’ capital, provide financial security for millions of retirees, sovereign wealth funds, and other institutional and individual investors, and contribute to overall economic growth.

 

Responsibilities:

  • Work collaboratively across business groups and within the Internal Audit team, locally and internationally
  • Interface with external clients/business colleagues
  • Answer multiple phone lines and act as a gatekeeper
  • Assist in managing a complex calendar – schedule, confirm, and coordinate meetings internally & externally and with other assistants across the firm
  • Schedule conference rooms for internal and external meetings
  • Track and process invoices and complete detailed monthly expense reports
  • Meet and greet guests, register guests in the firm visitor system
  • Order supplies as needed; prepare outgoing mail, FedEx/UPS packages as needed
  • Maintain and prepare files for the executive as requested
  • Handle light needs/requests from the executive’s spouse/family

 

Qualifications:

  • Bachelor’s degree required
  • 2-3 years of previous work experience in a similar role
  • Discretion and judgment in handling confidential and time-sensitive material
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office

 

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