Administrative Office Coordinator

New York, New York • $60,000-$70,000

About the Company:

Our client is a Hedge Fund in the Alternative Asset Management space. They are a boutique fund in growth mode with a dynamic culture and room for growth.


  • Heavy Calendar and travel support for the Portfolio Manager and their team
  • Manage front desk and be the first point of contact for guests and clients when they arrive
  • Manage vendor relations for office. Order supplies and properly maintain stocking and restocking for the office
  • Responsible for stocking kitchen pantry and ordering supplies / replenishing supplies
  • Work with a Senior EA and liaise with members of the global office on special projects as assigned
  • Extensive scheduling, and meeting prep/management
  • Receive and screen calls in a professional manner; transfer calls, conference multiple lines, maintain call logs; etc
  • Coordinate travel; process billing and payment
  • Liaise with internal personnel (local and international) and interface with external clients/business colleagues


  • 2 – 3 years experience in an administrative capacity, within a fast-paced, professional services environment
  • Ability to multi-task and remain calm in fast paced environment
  • No task too small attitude is a must
  • Ability to maintain a professional demeanor at all times
  • Detail oriented and highly responsive
  • Must be a team player and work well within an administrative team
  • Experience with Salesforce, Concur, and/or Workday a plus
  • Experience completing detailed travel arrangements and expenses

Compensation & Benefits:

  • $60,000 – $70,000 base salary + bonus
  • 100% paid benefits
  • 401(k) plan with generous employer match
  • Team culture including volunteer days and lunch & learns


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