Executive Assistant

New York, New York • $100,000-$150,000

About the Company:

Our client is a special-situations hedge fund blending fundamental and classic investment styles on public equities in the US and Europe. The Executive Assistant will support C-level executives and help with the management of the office. This position will have exposure to all aspects of the firm and will provide professional development and growth.

Responsibilities:

  • Manage calendars, correspondence, conference calls, and client meetings
  • Coordinate business travel arrangements
  • Screen and forward calls, provide relevant information, take messages, and disseminate pertinent information to proper parties
  • Support the marketing/IR team in CRM development, event management, conferences, and fundraising efforts
  • Assist with IR functions including but not limited to the preparation of content for investor letters, investor meetings, webinars, etc.
  • Conduct research for ad-hoc requests/projects, provide recommendations based on research
  • Assist with the accounting/reconciliation/reimbursement of monthly business expenses
  • Monitor office inventory and replenish office supplies; ensure IT equipment is properly procured and configured
  • Plan and facilitate firm events and outings

Requirements:

  • Bachelor’s degree required
  • 3-5 years of relevant experience as an executive assistant
  • Experience with systems/software associated with client relationship management, Zoom, Backstop, Concur, Adobe Pro is a plus
  • Proficiency with the basic Microsoft Office products
  • Strong verbal and written communication skills
  • Proven ability to collaborate in an administrative team environment

 

 

 

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