Executive Assistant

New York, New York • $105,000-$115,000

About the Company:

Our client is a global investment management firm with over $53 billion in AUM seeking an Executive Assistant to support two senior executives. Responsibilities include booking complex international and domestic travel, expense management, monitoring the executive’s calendar and schedule, managing conference and event logistics, and acting as a gatekeeper.

Responsibilities:

  • Constantly monitor and adjust managers’ calendars and schedules, give reminders as required, be available for last-minute changes, and coordinate with other EAs and team members as necessary
  • Prepare expense reports on a timely basis
  • Research, book, and coordinate travel for executives – ensure required travel documents are in place, create itineraries, maintain and update all calendars, and liaise with required parties
  • Coordinate team meetings and outings
  • Provide office supply and mail assistance
  • Prepare materials and documents for meetings
  • Exercises sound judgment and discretion of a highly confidential nature

Requirements:

  • Bachelor’s degree required
  • 4-6 years of relevant experience
  • Excellent communication skills both verbal and written
  • Experience with Microsoft Office
  • Able to prioritize in a fast-moving, high pressure, constantly changing environment

 

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