Executive Assistant

West Palm Beach, Florida • $150,000-$175,000

About the Company:

Our client, a financial services firm, is hiring an experienced Executive Personal Assistant who will provide support to the Managing Partner of the firm.

 

Responsibilities:

  • Assist the partner and family with maintaining and monitoring tasks, scheduling, and deadlines
  • Assist in scheduling business and personal appointments, administrative support, and managing healthcare needs
  • Manage office administration, with comprehensive and accurate record-keeping systems
  • Logistics management, including travel planning
  • Organizing catered lunches and meetings, and occasionally assisting in party planning
  • Minor accounting duties including weekly payroll, payment of bills, and monthly credit card reconciliations
  • Be a point of contact between the partner and internal departments, clients, and key stakeholders
  • Draft and prepare external and internal correspondence, meeting notes, board minutes, and other correspondences
  • Assist in preparing and managing presentations and decks
  • Travel occasionally to NY headquarters and firm offsites as required

 

Requirements:

  • Bachelor’s degree required
  • 8-10 years of experience as an Executive Assistant
  • Strong technical skills using Microsoft Office
  • Manage complex office administrative work
  • Highly responsive and flexible
  • Meticulous attention to detail

 

 

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