Executive Assistant

About the Company:

Our client is a global investment firm built around world-class talent, sound risk management, and innovative leading-edge technology.

Responsibilities:

• Proactively anticipate the timing demands on senior executives calendar and manage accordingly
• Help the senior executive prioritize the demand on their time
• Maintain calendar and handle the scheduling of all meetings and appointments
• Answer phone calls daily
• Ensure critical matters get due attention from the senior executive
• Organize and arrange both onsite and offsite meetings and other event planning duties
• Handle office management duties, including supply inventory and purchasing, guest registration and facilitating maintenance requests with building management
• Arrange travel needs through the internal travel department and create complete travel itineraries for all trips
• Manage, organize, and maintain accurate files
• Act as a liaison between Executive, their Senior Directs, and business colleagues
• Perform other duties as assigned including facilities/space planning, team outings and events, and the organization of onboarding for new employees

Requirements:

• Bachelor’s degree required
• 5 years of experience preferably with executive assistant experience
• Adaptable, flexible, resilient to changes, and the ability to work in a fast-paced environment
• Proficiency in Microsoft Windows, Excel, PowerPoint, and related software

Salary Range: 

$90,000 – $100,000

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