Executive Assistant

New York, New York • $90,000 - $100,000

About the Company:

Our client is a global investment firm built around world-class talent, sound risk management, and innovative leading-edge technology.

 

Responsibilities:

  • Proactively anticipate the timing demands on senior executives calendar and manage accordingly
  • Help the senior executive prioritize the demand on their time
  • Maintain calendar and handle the scheduling of all meetings and appointments
  • Answer phone calls daily
  • Ensure critical matters get due attention from the senior executive
  • Organize and arrange both onsite and offsite meetings and other event planning duties
  • Handle office management duties, including supply inventory and purchasing, guest registration and facilitating maintenance requests with building management
  • Arrange travel needs through the internal travel department and create complete travel itineraries for all trips
  • Manage, organize, and maintain accurate files
  • Act as a liaison between Executive, their Senior Directs, and business colleagues
  • Perform other duties as assigned including facilities/space planning, team outings and events, and the organization of onboarding for new employees

 

Requirements:

  • Experienced professional with a minimum of 5 years of experience, preferably with executive assistant experience
  • Excellent English, grammar, written and oral communication skills
  • Proven record of successful problem solving
  • Superior organizational skills and record-keeping, and strong attention to detail
  • Excellent interpersonal skills, positive attitude, and high energy level
  • Requires some flexibility with work schedule
  • Adaptable, flexible, resilient to changes, and the ability to work in a fast-paced environment
  • Proficiency in Microsoft Windows, Excel, PowerPoint, and related software
  • Bachelor’s degree required

 

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