Executive Personal Assistant

New York, New York • $130,000-$150,000

About the Company:

Our client is a top hedge fund firm in NYC, looking to hire an Executive Assistant to a Partner.

 

Responsibilities:

  • Provides senior level executive assistance to a Partner at the firm
  • Manages schedules utilizing MS Outlook (planning/arranging events, meetings, travel arrangements, conference calls)
  • Organizes and prioritizing a large volume of information requests and calls
  • Manages all confidential and non-routine information in a responsible manner
  • Project manages special events or projects at the request of senior management
  • Aids in the production (creation, revision, editing, proofing) of departmental reports, presentations, and general documents
  • Timely filing of notes from company meetings/conference calls in company folders
  • Sorts through and reviews sell-side research received and ensures relevant research is distributed to research analysts

 

Requirements:

  • Must have 10 to 15 years of experience supporting C-Suite executives
  • Proficiency in Word, Excel, Powerpoint, Outlook, Conference Room database/Schedule
  • Must have a high level of interpersonal skill to handle sensitive and confidential situations; position demands demonstrated poise, tact, diplomacy, and responsiveness
  • Excellent organizational skills and the ability to handle multiple tasks simultaneously under demanding timeframes
  • Strong team player, willing to work in a collegial environment

 

 

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