Office Manager

About the Company:

Our client is a private investment firm that focuses on global real estate, is seeking an Office Manager and Administrator for its Chicago office.

Responsibilities:

• Welcome visitors and direct them appropriately
• Answer, screen, and forward any incoming phone calls while providing basic information when needed
• Maintain security by following procedures and controlling access
• Manage and update conference room reservations within Outlook
• Manage work orders with building management company for repairs as needed
• Maintenance and management of calendars for several executives utilizing Microsoft Outlook
• Working with AmEx travel desk, arrange all travel for executives including flights, hotels, car rentals & services
• Possess strong skills in Concur for expense report processing, ensuring compliance with the T&E Policy
• Coordination of internal and external meetings to include room reservation, dial in conference call numbers, equipment set-up, catering, and all meeting agendas & materials

Requirements:

• 3+ years of experience
• Prior experience within private equity or financial services is preferred
• Notary license required, or willing to obtain notary license
• Proficiency in Microsoft Office
• Must be able to handle confidential information with the appropriate level of discretion

Salary Range: 

$75,000-$85,000

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