Office Manager

New York, New York • $100,000-$120,000

About the Company:

Our client is a midsize asset management firm located in NYC.

Responsibilities:

  • Oversight of initial greeting of employees and clients along with visitor registration and host notification upon visitor arrival
  • Receipt and distribution of mail/ packages
  • Meeting and event coordination and set up including managing catering ordering, delivery and set up
  • Implementation and management of local office procedures/administrative systems
  • Communicate with vendors, manage lease negotiations and building issues
  • Handle client onboarding, data entry of office supply orders, work orders and other documents, as requested
  • Purchasing and management of office supplies and consumables to ensure consistent inventory while adhering to budget
  • Management of desk moves & office floor plan
  • Assist the teams in ensuring deadlines are met
  • Liaise with HR, Accounting, IT, Legal and divisional leadership and building management
  • Assisting with creation and submission of expense reports and other executive assistant duties

Requirements:

  • 5+ years managing an office in a financial services setting
  • Understanding of time billing vs. flat fee billing
  • Maintain a calm and confident demeanor
  • Adhere to strict confidentiality standards
  • Competent at researching and presenting information to upper management

 

 

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